Minutes of Committee Meeting
Fire Department, Village Engineer, Service Department
Gorman Farm
January 30, 2007
The meeting of the Evendale Council Committee for Fire Department, Village Engineer, Service Department, and Gorman Farm was called to order at 7:00 pm. Councilmembers Smiley-Robertson, Vonderhaar, and Schaefer were present. Also present at various times during the meeting were Jim Cole, Jim Bothe, and Mayor Apking. Since time was limited because of the special Council meeting starting at 8:00pm., some of the updated information on ongoing projects was received via e-mail.
Gorman Farm
Jim Cole, new president of the Gorman Heritage Farm Foundation, represented the Gorman Farm. Councilmember Schaefer had received a proposal by Chuck Melampy concerning the construction of a pole barn to house a large meeting area. The cost of the pole barn would be in the $900,000 range once site improvements were made. Councilmember Schaefer contrasted this with similarly sized barn kits from an internet site which ranged into the $50,000 range. Volunteers would have to assemble the barn kit. The kits did not include site improvements or roofing materials. Councilmember Schaefer considered these fallback positions should the Boy Scout proposals fail to materialize. Chuck Melampy opposes the Boy Scouts proposals and considers his proposal an alternative to it. Jim Cole accepted the information. He considers the primary future need of the Gorman Farm to be more space in their existing facility. This is with or without the Boy Scout facility. The Gorman Farm facility
committee is putting together a proposal of this expansion.
Jim Cole went on to describe progress on the new bridge. The bridge is designed and ways to reduce costs are being explored. The Foundation is exploring acquisition of a team of mules to pull a wagon for hay rides. The bridge is the method to complete a loop from the Interpretive Building to the Farm.
Jim Cole reported that the Walmart manager has met with the Farm and has indicated that Walmart will provide a series of promotional, volunteer, and in kind contributions to Gorman Farm. The specifics of these items will become more specific over time. Other initiatives being pursued by the Farm include promoting Evendale resident memberships, and several fund raising events or processes. Some of these are to be dedicated to the endowment.
Service Department
Jim Bothe and the Mayor reported that the job descriptions for the new electrician are almost complete. The electrician will be expected to be able to work on all lighting fixtures, traffic lights, balusters in the traffic islands and other electrical projects that may be required from time to time. The electrician will have to hold a CDL license and work on all non-electrical duties other service department employees perform as well.
The mayor also noted that the bucket truck in the budget will likely be more expensive than planned because the bucket and boom will have to be insulated so that the electrician can use it to work on traffic and street lights. Additionally, Jim Bothe and the Mayor recommended keeping the old dump truck in reserve rather than trading it. An additional truck and truck route will be required to keep the streets plowed and salted during the winter. It will also be a backup in the event one of the other trucks breaks down.
Fire Department
Chief Vail, via e-mail requested that the committee recommend the Mayor to enter into a contract to purchase one M_Series 12 Lead Monitor/Defibillator under the state purchasing program in the amount of $21,926 from Zoll Medical. This item was approved for purchase from our 2007 budget. The committee concurred in that recommendation.
Ongoing Projects
The ongoing projects list is an effort to keep everyone posted on various projects that are being performed by the engineer, service department or various contractors. Due to the abbreviated time for the meeting, James Jeffers and Jack Cameron sent e-mailed updates which were incorporated into these minutes. The Mayor and Jim Bothe also provided input into the status of various projects.
1. The Inwood Left Turn Lane will be painted when weather permits..
2. The length of the left turn lane from Reading Road into the Anchor project is incorrect as installed. The contractor is being asked to correct that error when weather permits..
3. At the January 2, 2007 meeting the committee voted unanimously to make the changes to the Anchor entrance on Glendale-Milford Road to paint a left turn lane for Norwood Hardware and to have the traffic light sequenced to direct left turns into and out of Norwood Hardware. James has asked contractor to make this change as soon as weather permits, similar to above two striping issues. No commitment appeared in the e-mail on the left turn sequencing.
4. The design by Bob Richardson has been finalized for the South entrance park and will be presented to the Civic Garden Center Friday, February 2nd. Should have more information after that meeting.
5. The new controller at P.G. Graves will be purchased in the near term. Funding for engineering and two controllers was forwarded to George. This may require supplemental appropriation. If necessary it will be on the February Council agenda. Cost is $10,000 apiece or about $20,000 total. No public bidding is required. The changes to controllers at PG Graves and Reading Road and Glendale_Milford and Reading Road will be made in the next couple months. Plan is that these are in line and operating with the two new signals.
6. The Cooper Creek engineers issued their report. Pricing of the improvements is now underway so the project can begin. A letter from CDP dated January 11, 2007, outlines their proposed thoughts on moving forward utilizing $100,000 in funding and improving the creek from Reading Road and east as far as possible. The initial step we would need to take is contracting CDP for $24,000 to complete the engineering. Councilmember Vonderhaar raised the issue of having the Millcreek Restoration group look into this project. It was pointed out that residents along the creek pursued this type of program and grant previously without success. The Mayor suggested that we proceed with the CDP plan.. The committee, after some discussion recommended that the Village move forward as per the CDP
outline.
7. A medallion has been produced with the help of Dan Pinger and Associates to capitalize on the top 25 rating Evendale received in Business Week. This is will be used on the Village website, the reconstituted newsletter, vehicles, banners and business cards. Notepads and executive stationary will be available at your meeting. The notepads will be distributed to businesses, residents and other contacts as is appropriate. The stationary is for use by Village persons, Council members and anyone needing to send a note or thank you on behalf of the Village. Dan Pinger is working with Linda and me to produce an economic development brochure to be used as a handout to current and prospective businesses as well as a brief general informational piece about the Village. We are
hoping to have this complete and printed by mid to late February. This is the last “promotional” item scheduled at this time.
8. Street signs - Mayor Apking stated that he wants to look into repainting the ones we have to see what that looks like. He does not like the idea of putting multiple signs on one post. The committee noted that Joe did not like this idea because the new signs will be less expensive than refurbishing all existing signs and that the reflective blades cannot be made to look like they belong on the existing signs. The committee suggested that he have the service department refurbishing the signs at one intersection to see what they look like.
9. Island lights - Mayor Apking wants to wait on this for the electrician who will be hired.
10. Jewish Hospital Entrance Engineer’s report - nothing new presented.
11. Edwards/Kelsey (Al Neyer areas) bridge and road project - A meeting was held with Al Neyer about this issue, Al Neyer has not responded to the Village.
12. The design of the 2007 Street Improvements is continuing. James Jeffers anticipates this being ready by the end of February and out for bids in March. Due to the nature of the construction method to be used(crack and seating), it may necessary to have a meeting with the affected property owners to allow for discussion. The Mayor, Jack and James are discussing how to best present this to the affected streets. James sent an email to Doug and Carolyn (who live on the streets involved in the project) and asked for their advice on the matter. James will update the committee once we have a game plan for this meeting.
13.) James will have two ordinances at the February meeting for dedication of streets within the Village. The first will be the final acceptance of Rodridge Subdivision which will dedicate the continuation of Twilight Drive. The other will be the acceptance of Evendale Commons Drive and Cunningham Drive. James has prepared a punchlist of the items left to be completed and items to be repaired and is working on the amount of the maintenance bond that the developer will be required to post in order to dedicate the roadways.
14.) James has not done anything yet with the Park Hills walking trail issue, but the design will be prepared as part of the 2007 Street Improvements.
The meeting adjourned at 8:00pm.
Approved:
Councilmember Smiley-Robertson
Councilmember Vonderhaar
Councilmember Schaefer
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